Proposal Coordinator/Specialist

Urban Systems Ltd.


About the Opportunity

Our Kelowna office is looking to add an enthusiastic full-time Proposal Coordinator/Specialist to work alongside our project leaders, a network of communications specialists and other administrative professionals. If you are a self-motivated individual, who thrives in a busy environment and enjoys coordinating the preparation of proposals, reports, and other professional documents, keep reading.

As a Proposal Coordinator with Urban you will get to contribute in the following ways:

  • Research, monitor and coordinate the proposal process from monitoring new opportunities and supporting a shared understanding of RFP requirements, to getting all the details together for submission.
  • Being a steward of our digital visual library by helping to catalogue and maintain our shared visual resources.
  • Expanding and applying your creative skills to prepare proposals, reports, presentations, posters, graphics, layout and printing production while helping to ensure our work is on-brand and reflects our company and clients.
  • Be a part of delivering visual communications in a highly collaborative team supporting projects across our practices and geographies.
  • Develop knowledge of the quality system and liaise with team members to ensure that protocols and standards are being met in terms of project administration/management, documentation, peer review, etc.


About You

The ideal candidate for this position is a proactive and energetic self-starter who is committed to providing outstanding service both to the internal team and to Urban Systems’ clients. Candidates with previous experience with a professional service firm in a similar capacity will be given preference. In addition, we are looking for the following skills, strengths and abilities:

  • Creative Collaborator – translate complex information and present it in a clear and concise way, spanning diverse audiences and platforms.
  • Skilled with Microsoft Office (Word, Outlook, PowerPoint, Excel) & Adobe (InDesign and Illustrator) – be technically proficient and experienced with a design eye to produce visually appealing materials.
  • Energy and Adaptability – balance requests from multiple sources, and work within timelines. Work without boundaries and be open to finding diverse and unexpected solutions to problems and challenges. Be an integral member of a growing team and fuel creativity and excitement.
  • Service Minded – a great day is when you can meet the needs of others and jump in where needed. You are driven by a desire to learn more about processes, people, or issues by asking questions and seeking information.
  • Quality Orientation – be mindful of all aspects involved regardless of magnitude, reviewing workload, client needs, and applicable processes while maintaining keen attention to detail.

How to Apply

If this describes your background, skills and attributes please visit our website for more information and submit your resume and cover letter. If it doesn’t describe you exactly but you feel you are well suited to this opportunity, we encourage you to apply.

Urban Systems is an equal opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life and so do you. We believe that diversity and unity amongst our teams leads to building vibrant communities.

Deadline for applications: Tuesday, May 3, 2022 9:00 am PDT