IT Project Coordinator

Okanagan College



Okanagan College transforms lives and communities.  We are one of Canada’s leading colleges.  We create outstanding educational experiences for our learners, both students and employees.  We work and learn in a welcoming and caring culture.  We are a catalyst for change through collaboration with our learners and partners.  We serve, lead and anticipate the social, economic and environmental needs of communities.


Position Title:

IT Project Coordinator

Competition Number:



IT Services


IT Administration





Your Opportunity:

Under the general direction of the Director, IT, is responsible for assisting IT and other departments with the development, planning, execution, and closure of projects utilizing best practices in project management methodology. This position recommends the necessary structure and methodology required to ensure project success, works to define project requirements, suggest design solutions, assist in acquiring project resources and coordinates the efforts of project team members, contractors and vendors in order to deliver projects according to plan. The IT Project Coordinator tracks and monitors progress of the project according to established timelines; identifies variances from the established budget; and achievement of project milestones, with the goal of minimizing or eliminating project delays or problems, involving the appropriate stakeholders as required.


Education and Experience:

Completion of Grade 12 and a Diploma or technical training of 2 years of study in a related discipline (or equivalent). PMP designation an asset

A minimum of four years of related project management experience including experience with project management tools and techniques


Functions and Duties:

1. Assists with the development of project plans from problem definition through design, implementation and post-implementation review using project management best practices, tools and standards including status reporting

2. Aligns activities within each project to ensure deliverables and expectations can be met in terms of deadlines, budget, human capital and other resource requirements

3. Recommends project success criteria and conducts project post mortems to ensure continuous improvement

4. Facilitates stakeholder management processes and recommends appropriate communication plans, presenting to stakeholders, management and executive as required

5. Coordinates tasks, deliverables and priorities amongst project participants and monitors established deadlines, achievement of milestones, and recommends revisions to activities as appropriate

6. Administers changes in project scope and identifies risks as well as related contingency plans and recommends necessary follow-up actions

7. Tracks the progress towards key goals, ensuring quality standards and deadlines are met and any identified conflicts are reported and managed by the appropriate project stakeholder

8. Builds and develops positive and productive relationships with key internal and external stakeholders including management, executive and project team members

9. Conducts feasibility studies and identifies opportunities for improvement to service

10. Participates in the development of IT strategies in collaboration with the other members of the IT Management team

11. Maintains current knowledge of a broad range of technologies

12. Performs other duties as assigned


Skills and Abilities:

• Proven project management skills with multiple project/program management methodologies and tools across a range of projects
• Exceptional interpersonal, written, and oral communications skills
• Ability to liaise with clients and assist in the definition and articulation of their requirements
• Ability to produce clear, concise, unambiguous, and easy to read documentation including project charters, plans, requirements, proposals, workflow, functional design, status reports, presentations and stakeholder communications
• Identifies and manages project milestones, deliverables, dependencies and critical path
• Ability to conduct research and effectively analyze, understand and evaluate the business and application functional impacts of modifications or enhancements
• Work both independently and as a strong team player with an aptitude for working in a collaborative environment
• Ability to prioritize and execute tasks in a high-pressure environment and make sound decisions in emergency situations
• Ability to present ideas and concepts of a technical nature to a non-technical audience
• Highly self-motivated, proactive, and results driven
• Strong customer service orientation, quality focused mindset


Appointment Type:

Support – Non-Regular Full-time

Appointment Start Date:


Appointment End Date:



8 Month Term – Schedule to be determined


Annual Salary/Hourly Rate:

$30.65 – $35.05


Special Instructions to Applicants:

Remote work available however, preference will be given to those who reside in the Okanagan region and are able to work at one of the Okanagan College campuses on planned days.

Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and Human Resources if they want a Union Observer during interviews and final selection of candidates.


Posting Opening Date:


Posting Closing Date:


How to Apply


To apply for this position, please go to our employment site: and complete an on-line application. 

All applications must be submitted through our employment site to be considered.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,